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Education in India, Career in India: Secretarial Work


Looking for a Career Options in the Field of Secretarial Work ? This section features Secretarial Work as a career options, elaborated with reference to the job profile, personality traits required, the courses and training involved, premier institutions and future prospects.

For Secretarial Work a professional course administered by The Institute of Company Secretaries of India (ICSI) under the Company Secretaries Act, 1980 to develop and regulate the profession of Company Secretaries in India.

According to the Companies Act, companies with a paid up of Rs 50 lakh are required to appoint a Company Secretary. Company Secretary course gives you knowledge and understanding of the modern practice in corporate financial and legal affair. To become a company secretary, the candidate need to pass the Foundation, Intermediate, and Final course conducted by the institute and further, they need to undergo practical training to become eligible for the membership as a Company Secretary.


Personality Traits


In essence, excellent command over English, both written and oral is important for a company secretary. At the same time ability to understand, analyse complex and technical issues and exercise accordingly with tact and intelligence are other essentials. It is the moral responsibility of the company secretary to be loyal to his organisation on knowing their top level plans and important secrets

A Secretarial Work is very much important for a company’s management The work of a company secretary covers a wide variety of functions, he acts as a vital link between the Company, the Board of Directors, shareholders and governmental and regulatory agencies. He is a compliance officer of the company as well as Corporate Planner and Strategic Manager. Apart from carrying out these functions he also looks after finance, accounts, legal, personnel and administrative functions. Company Secretary is required to handle matters related to central/state sales tax, excise laws, labour laws and corporate law.


Courses/Training


Secretarial Work as a course is a mixture of postal tuition, optional coaching classes and regular examinations at specified centers. Candidates who have passed senior secondary (10+2) can apply for the foundation course. Graduates, post-graduates (excluding fine arts) and who passed final exam of ICWAI or ICAI or of any other accountancy Institution in India or abroad recognised by the Council of the Institute can directly enroll to the intermediate course without doing foundation course.

Candidate who passed the Intermediate exam can apply for final course. Registration for each examination should be done at least nine months before the month in which the examination is held. The examinations are usually held in June and December every year. Study material is provided to the students at the time of admission. In recent times, the rapid corporatisation has increased the demand for Company Secretary's in corporate functions. After the final exam the candidate has to undergo practical training.

Company Secretaryship course is divided into three sections. Foundation, Intermediate and Final. After the final exam the candidate has to undergo practical training.

  1. Foundation course
    Duration of Foundation Course is 8 months. Students are required to pass the Foundation examination within 3 years from the date of their admission. Candidates who have passed senior secondary (10+2) can apply for foundation course. Registration for foundation course is open through out the year. The exams for the foundation course are held in December and June. To appear for the exams in December candidate should apply for the exam before the previous march. Similarly to appear for the June exam, candidate should apply before the previous September. i.e the Registration for each examination should be done at least nine months before the month in which the examination is held.

  2. Intermediate course
    Candidates who have passed the foundation course, and are not less than 17 years of age can apply for intermediate course. Graduates, post-graduates (excluding fine arts) and those who have passed final exam of ICWAI or ICAI or of any other accountancy Institution in India or abroad recognised by the Council of the Institute can directly enroll to the intermediate course without doing foundation course. Intermediate course consist of two groups. Candidates registered for intermediate course including the month of February in a year are eligible for appearing in both the groups of the Intermediate examination held in December of that year and those registered up to and including the month of August in a year are eligible to appear in the Intermediate examination held in June of next year.

  3. Final course
    A student is admitted to the Final examination only after a minimum period of nine months after passing intermediate examination. The examinations are conducted twice a year in June and December. Last date for enrolment applications for the final examination is 25th March (with late fee of Rs. 100, 9th April) for June examination and 25th September (with late fee of Rs. 100, 10th October) for December examination.

Training :

A candidate who has passed the Final examination of the Institute is required to possess the practical experience and undergo the practical training. The objectives of training is to apprise the students with the functioning of the Corporate Sector and to create a cadre of professional Company Secretaries having a sound theoretical base and practical exposure to serve trade and industry effectively, both as a part of the management team as well as independent practicing professionals. Students who do not possess the specified practical experience are required to undergo on the job training for a period of fifteen months in recognised companies or under a Company Secretary in Practice duly approved for the purpose.


Institutions


Please click here for the list of the Secretarial Institutes in India.


Placements And Prospects


Secretarial Work command high salaries, as compared to other managerial staff. Exposure to detailed study and practical training in various fields adds to versatility of a company secretary. Company secretary has a great scope of employment in Private companies, consulting firms, financial institutions, banks, Department of company affairs and other regulatory bodies.

A qualified company secretary is competent enough to take up wide range of responsibilities in legal, secretarial, finance, accounts, personnel and administrative departments of companies and are involved in major decisions such as formulating long and short term corporate policies and programmes.

Their other responsibilities include incorporation, managing public issues, act as internal legal advisor and representative, process inter-corporate loans and investments, maintain company's records, take care of company's tax planning, tax management, tax returns, explore expansion opportunities, arrange collaborations, amalgamations, joint ventures within and outside India etc. They are required to understand relevant aspects of law, update themselves with the changes to ensure proper compliance of legislations. The job also involves arranging company meetings, collecting and compiling information and recording the decisions.


Nowadays, they are even foraying in capital markets and financial services industry.Their assistance in administration, management, planning and general running of the company makes them the company's chief administrator.



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